SIGNATURE PROCEDURES AND PAPERWORK FLOW



DEPARTMENT/COLLEGE PROCEDURES

  1. The Chair of the department signs indicating departmental support/approval.

    2.  
  2. If the degree/program/course is sponsored by more than one department*, all sponsors should sign on sponsor line.

    3.  
  3. If required, the curriculum impact review and consultation takes place

    4. (see "Undergraduate Consultation Procedure" or "Graduate Consultation Procedure").
     
  4. The chair of the College Curriculum Committee(s) signs indicating committee approval. If a college has separate undergraduate and graduate curriculum committees, both chairs sign for dual-listed courses.

    5.  
  5. The College Dean(s) signs indicating college support/approval.

    6.  
    (* for approval of cross-college programs/courses, the proposals must go through BOTH colleges; therefore, two signature pages may be used - one for each college)
     
    Do one of the following:
FOR UNDERGRADUATE ONLY PROGRAMS AND COURSES AS WELL AS DUAL-LISTED COURSES
  1. If the course is to be considered for the Diversity requirement, the proposal must be forwarded to the Chair of the Diversity Committee requesting a recommendation. If the course is to be considered for General Education credit, the proposal must be forwarded to the Chair of the General Education Review Committee requesting a recommendation.

    2.  
  2. Submit proposal electronically and forward the original signature sheet and one copy of the proposal to the Associate Vice Chancellor's Office for consideration by the UCC.  (Multiple proposals from an academic unit require separate signature forms for each proposal)

    3.  
    1. If the proposal is not approved, it is sent back to the sponsor with an explanation of the causes of the disapproval. If the course is still desired, a revised or new proposal will have to be resubmitted.

      2.  
    2. If the proposal is approved, it is forwarded to the Faculty Senate.
      1. The Chair of the Faculty Senate will sign the original signature sheet and indicate the appropriate action taken on each of the proposals. The original signature sheet and proposal is housed in the Associate Vice Chancellor's Office.

        2.  
  3. If the course is dual listed: Following approval by the UCC, the Associate Vice Chancellor's office will notify the Graduate Council and will forward the proposal electronically. The Chair of the Graduate Council will sign the original signature sheet and indicate the appropriate action taken on the proposal. The original signature sheet and a copy of the proposal is housed in the Associate Vice Chancellor's Office.

    4.  
  4. The proposal is forwarded to the Provost for signature indicating receipt.

    5.  
  5. If it is determined the proposal needs UW System approval and/or the Board of Regents approval, the Associate Vice Chancellor's Office will:

    6.  
    1. Check the format used.

      2.  
    2. Prepare the transmittal that the Provost will forward to the Senior Vice President of Academic Affairs.

      3.  
    3. Notify the Registrar, deans and/or the appropriate chairs when the transmittals are sent out and when responses are received.

      4.  
  6. Once all signatures have been obtained, the Associate Vice Chancellor's Office will:

    7.  
    1. Notify Deans and Department Chairs whether the proposal has been approved.

      2.  
    2. Send the Registrar's Office copies of all approved proposals for updating the

      3. curriculum data base and Catalog.
       
    3. File the original proposal in the Associate Vice Chancellor's Office.

      4.  
FOR GRADUATE ONLY PROGRAMS AND COURSES:
(INCLUDING ADDING A DUAL LISTING TO A CURRENT COURSE)
  1. Submit proposal electronically and forward the original signature sheet and one copy of the proposal to the Graduate Office for consideration by the Graduate Council. (Multiple proposals from an academic unit require separate signature forms for each proposal, and must be submitted individually - not packaged.)
    1. If the proposal is not approved, it is sent back to the sponsor with an explanation of the causes of the disapproval. If the course is still desired, a revised or new proposal will have to be resubmitted.

      2.  
    2. If the proposal is approved, the proposal and original signature sheet will be forwarded to the Provost (via the Associate Vice Chancellor's Office) for signature indicating receipt.

      3.  
  1. If it is determined the proposal needs UW System approval and/or the Board of Regents approval, the Associate Vice Chancellor's Office will:

    2.  
    1. Check the format used.

      2.  
    2. Prepare the transmittal that the Provost will forward to the Senior Vice President of Academic Affairs.

      3.  
    3. Notify the Registrar, deans and/or the appropriate chairs when the transmittals are sent out and when responses are received.

      4.  
  2. Once all signatures have been obtained, the Associate Vice Chancellor's Office will:
    1. Send a copy of the signature sheet to the Deans and Department Chairs.

      2.  
    2. Send the Registrar's Office copies of all approved proposals for updating the curriculum database and Catalog.

      3.  
    3. File the original signature sheet and a copy of the proposal.