GRADUATE COMMENT DICTIONARY

  1. During planning and priority-setting stages of long range planning, the several curriculum committees should be kept informed of proposed new programs and priorities.
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  2. Appropriate ACIS-1 procedures are to be coordinated with the Associate Vice Chancellor.
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  3. A submajor is a program of study that consists of fewer credits than a major but that is officially recorded on the transcript, including minors, emphases, tracks, certificates, and modules. Submajors require only campus approval but must be reported as an information item to UW System.
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  4. A degree requirement is defined as a requirement common to all students pursuing a common degree within a college. All college degree proposals that are complete and have been approved by a college are to be forwarded to the deans of the other colleges for special attention concerning cross-college and university-wide impacts.
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  5. If a proposal to change a degree or major involves a "substantive redirection" as determined by the Associate Vice Chancellor, it requires System action subsequent to campus approval. A change in the name of a submajor must be reported to System as an information item.
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  6. The first page of the curriculum proposal for a new course must be sent by the sponsoring department to the deans of the non-sponsoring colleges for information. The sponsoring departments should send the complete curriculum proposal to those academic units that might be concerned. If the course will be required in a major or submajor, or included as an option within a category of required courses, a CHANGE OF MAJOR/SUBMAJOR must be filed in order to implement inclusion of the course; if the course will simply be a general elective in the program, no further action is necessary.
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  7. PROGRAM CHANGES, COURSE CHANGES, and some "OTHER" actions (Forms 2, 4, and 6) require a curriculum impact review; i.e., before submitting proposals to the CCC, send first page of proposal to the Registrar's Office for this review. Any other program affected by a proposal must be consulted before the proposal is submitted to the CCC.
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  8. Curricular proposals for dual listed courses should be clear in their distinctions between undergraduate and graduate course prerequisites and restrictions, and must identify how the expectations between undergraduate and graduate students in the course differ. Specifically, the proposal should address how the undergraduate and graduate experience will differ in three ways:
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    1. How does the course content distinguish the course as having greater depth and more specialized coverage of advanced disciplinary issues relevant to theory and its application than UW-Whitewater undergraduate course work?  (e.g., What are additional presentation/project requirements?  How many additional hours will graduate students spend on specific issues?  How are students encouraged to examine/practice/witnes the application of theory?)

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    2. How do the course requirements reflect a more intensive level of study and greater academic/intellectual rigor than UW-Whitewater undergraduate course work?  (e.g., How are the graduate-level assignments different than their undergraduate counterparts?  How does the complexity of the material differ from that of the undergraduates?  How are the processes and standards of evaluation different for graduates and undergraduates? )

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    3. How does the course design promote more individual interaction with the professor(s), more self directed learning, and greater use of campus learning resources than UW-Whitewater undergraduate course work?  (e.g., What is the nature of outside-of-class activities required of graduate students?  How are research expectations differ for graduates and undergraduates?)
     
  9. To add a graduate component (dual listing) to an existing undergraduate course, a NEW COURSE PROPOSAL (Form #3) must be submitted for the graduate course only, following the procedures for graduate courses.  To delete the graduate component of a dual listed course, a CHANGE IN OR DELETION OF AN EXISTING COURSE PROPOSAL (Form #4) must be submitted for the graduate course only, following the procedures for graduate courses.
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  10. Courses, other than those numbered in the 690's and 790's, that have not had graduate enrollment for the four calendar years immediately preceding the issuance of a new bulletin will be dropped from the list of approved courses. Exceptions to this policy must be approved by the Graduate Council by using Form 6, OTHER CURRICULAR ACTIONS. Specific information is sent out during each Currency of Bulletin Exercise prior to the publication of each new bulletin.
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  11. All course deletions must be preceded by a thorough impact study by the Registrar's Office and require consultation with any other programs affected.
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  12. A CHANGE OF CREDIT implies a substantive revision of a course (Form 4) and should be proposed as such.
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  13. COURSE NUMBER CHANGE guidelines include:
    1. If two or more courses are combined into one, a different number must be used for the new course.
    2. If one course is subdivided into two or more courses, a new number must be assigned to each.
    3. If a course is deleted or renumbered, the former course number cannot be used for at least ten years.
     
  14. COURSE DESCRIPTION CHANGES are excused from the curricular process if the change does not reflect a substantive change in the course. Requests for description changes are submitted on Form 5 by the departments, through their college dean, and sent to the Associate Vice Chancellor for approval. If the proposed change appears to involve substantive changes in the course, the Associate Vice Chancellor rejects the change and asks the sponsoring department to proceed with a course revision action (Form 4). Course descriptions are limited to 400 characters including spaces (approximately fifty words).
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  15. To effectively involve the University Licensure Officer with those university curricular actions dealing with DPI and other state licensure provisions, the University Licensure Officer:
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    1. Serves as a non-voting resource person of the Graduate Council and as such receives copies of all agendas, all proposals being submitted for action, and all records of the Graduate Council actions.
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    2. Addresses all licensure-related actions originating within the University and coming before the Graduate Council. It is understood that originating bodies will seek consultation with the Licensure Officer consistent with general consultation practices.
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      a.  In matters of minor significance, the Licensure Officer notes approval directly to the Graduate Council.
       
      b.  In matters regarded to be of major importance to the Licensure Officer and requiring further study, the
           Licensure Officer can request the Graduate Council to refer action to a third body for purposes of
           recommendation. The matter is subsequently returned to the Graduate Council for formal action.
       
    3. Presents curricular matters originating outside the University, such as DPI or legislative mandates, to the Graduate Council with a recommendation for approval, further development, or referral. Subsequently, all matters are returned to the Graduate Council for formal action.
     
  16. Administrative Actions (Form 8) are those that concern primarily the fiscal, personnel, and/or record-keeping aspects of program delivery, although they may impact curriculum secondarily. Examples include, but are not limited to, deletion, restructuring, or renaming of departments; change of course prefix numbers; and establishment or change of college/program admission or graduation requirements. GPA and other such requirements that are intended primarily to control enrollment in a program are considered administrative matters; GPA and other similar requirements that are intended primarily to assure a certain level of student competence or achievement are considered curricular and are processed through the normal curricular procedure. Administrative actions should be disseminated to appropriate bodies for information.